TITLE: Executive Assistant (1 POST)
Required capabilities and Experience
Candidate ought to have structure VI or IV Certificate of Secondary Education with passes in Kiswahili and English in addition to Diploma in Office Management/Secretarial Studies (NTA 6) from a perceived organization with a composing velocity of 50 w.p.m., composition and classification I and shorthand speed of 100 w.p.m. Ownership of a degree from a perceived foundation will be an additional benefit.
Experience of no less than ten years as senior secretary or chief associate, part of it on giver as well as government financed projects;
Experience of utilizing web based applications and exhibited PC abilities particularly utilizing and working with Microsoft office applications including MS Word, MS Excel and MS Power-point and other related applications.
Required Skills
The assessment will likewise look at presence of the accompanying characteristics:
Solid insightful abilities and the capacity to incorporate complex ideas and to convey them adequately;
Great correspondence and social abilities;
Familiarity with communicated in English and capacity to compose clear reports and records in English; and capacity to utilize Kiswahili;
Solid authoritative abilities and capacity to work in a group arranged and socially different climate;
Capacity to deal with various assignments, put forth boundaries and work freely or with least oversight.
Obligations and Responsibilities
Be responsible for the everyday coordination of the Project work process for the Project Implementation Unit (PIU);
Taking care of approaching and active sends, documents, faxes and email messages and guaranteeing that they are appropriately directed to separate objections;
Taking care of all authority travel related issues for the Project coordination group;
Guaranteeing nature of all records requiring endorsement/support of the Project Coordinator/Deputy Project Coordinator;
Composing letters, reports and interchanges;
Getting and coordinating guests;
Getting calls and taking messages;
Requiring gatherings' minutes and circling back to the execution of issues emerging from the gatherings;
Guaranteeing that administration choices are appropriately and convenient conveyed to project's central places and client offices;
Organizing all office needs and necessities;
Planning arrangements for the Project Coordinator and Deputy Coordinator;
Reacting to assorted enquiries and settling on choices on issues planned for or assigned to the Assistant; and
Some other obligation as might be doled out by the Project Coordinator/Deputy Project Coordinator.
Compensation AND BENEFITS
Compensation: Annual gross compensation of USD $ 18,000 comprehensive of legal allowances.
TERMS OF SERVICE
Three-year contract with conceivable expansion of as long as five years, inexhaustible yearly dependent on execution.
Method OF APPLICATION
Intrigued competitors ought to apply in certainty encasing:
Marked application letter.
Definite CV which incorporates names and addresses of two arbitrators.
Copy of important scholastic authentications, records and expert declarations.
Copy of birth testament.
Favored method of correspondence, for example phone, fax, email.
Applications will be submitted to the:
Deputy Vice Chancellor (Administration)
Mwalimu J.K. Nyerere Mlimani Campus
University of Dar es Salaam
P.O.Box 35091,
Dar es Salaam, Tanzania
Tel:+255 2410 394
Fax: +255 22 240718
Email: dvc-pfa@admin.udsm.ac.tz
NOTE
Just shortlisted applicants will be reached for a meeting. Shortlisted applicants with declarations from unfamiliar colleges and optional schools will be needed to carry with them testaments of check by TCU and NECTA separately at the hour of meeting.
DEADLINE
Fourteen days from the date of first appearance of this ad. ie 3 Jan 2022 Applications bearing the proof of having been posted before the cutoff time might be acknowledged whether got inside the handling time.
